What replaces the AGM

For a private company, three steps take the place of the meeting:

  • Prepare the financial statements within 6 months of your financial year end (s.248).
  • Send them — with the directors’ and auditor’s reports — to every shareholder (s.258).
  • Lodge them with SSM within 30 days of sending (s.259).

No meeting is needed; the documents are simply circulated.

Decisions that used to happen at the AGM

Matters once tabled at an AGM — reappointing directors, appointing auditors, declaring dividends, approving director pay — are now done by written resolution. (Director pay also triggers the 14-day shareholder-notice rule under s.230.)

Still required either way: the Annual Return

Separate from all of the above, every company — public or private — must still lodge its Annual Returnwith SSM within 30 days of the incorporation anniversary (s.68). It’s not the same as your accounts or an AGM.

You can still meet if you want to

A private company may still hold a meeting if its constitution or shareholders’ agreement calls for one, or if the shareholders simply prefer to talk before deciding. That’s voluntary — the Act sets only the minimum.

Public companies

Public companies (listed or not) must still hold AGMs — accounts are tabled and directors re-elected — and missing one carries penalties under s.340, plus Bursa rules for listed companies.

什么取代了 AGM

对私人公司而言，三个步骤取代了会议：

  • 在财政年度结束后 6 个月内编制财务报表（第 248 条）。
  • 连同董事报告与审计师报告，分发予每位股东（第 258 条）。
  • 于分发后 30 日内向 SSM 申报（第 259 条）。

无须召开会议；文件径行分发即可。

过往在 AGM 上处理的决定

过往在 AGM 上提呈的事项——董事再任、委任审计师、宣派股息、批准董事薪酬——如今以书面决议进行。（董事薪酬亦触发第 230 条之 14 日股东通知规则。）

无论如何仍须办理：周年申报表

独立于上述各项，每家公司——无论公众或私人——仍须于公司注册周年日后 30 日内向 SSM 提交周年申报表（第 68 条）。此项与您的财务报表或 AGM 并不相同。

您仍可自愿召开会议

私人公司若其章程或股东协议有所要求，或股东仅是希望在决定前先行讨论，仍可召开会议。此属自愿——法律仅设最低要求。

公众公司

公众公司（无论上市与否）仍须召开 AGM——提呈账目并改选董事——未予召开者依第 340 条受罚；上市公司另受 Bursa 规则约束。